Personal trainer business software, for the half of the job nobody trained you for.
Personal trainer software comes in two kinds. Delivery tools build workouts and nutrition plans. Business tools run the clients, the calendar, the money and the marketing. Athletis is the second kind: client records, session scheduling, online payments, PDF invoices, automatic payment reminders, and a website whose forms land straight in your pipeline. It does no workout programming.
The work that happens after the session ends.
Coaching itself is rarely the problem. What eats the evenings is everything around it, and it grows quietly with every client you sign. Most trainers reach for a spreadsheet first, then a payment app, then a calendar tool, and end up maintaining four systems that do not talk to each other.
The client detail you cannot find
A shoulder injury sits in a WhatsApp thread, the agreed rate in an old email, the last payment in a spreadsheet. Answering one simple question means opening three apps.
Money you are owed and cannot name
You know two payments are missing this month. Working out which two takes an hour, and asking for them by text never stops feeling awkward.
Invoices rebuilt from scratch
The same layout, the same legal lines, retyped for every client. It is the kind of task that quietly claims a Sunday evening.
Nowhere for a new client to land
A social profile does not rank in search, and an agency quote for a simple site is a real budget decision when you are starting out.
One place, from first enquiry to paid invoice.
Each screen below is an interface preview filled with demo data.
Every client, one record.
Goal, rate, history, injuries, sessions and payment record on a single profile. New enquiries arrive as leads and move along a visual pipeline until they become active clients.
- Visual pipeline from lead to active client
- Activity timeline and structured notes
- Health score that flags clients going quiet
- CSV import, so switching tools takes minutes
The week, planned once.
Sessions are booked in one calendar and your clients get their reminders automatically. A daily recap tells you who is renewing, who has gone quiet and which invoice is overdue.
- Weekly session calendar with no double entry
- Automatic client notifications
- Daily recap of what needs your attention
- A web app for your phone, tablet and computer
Getting paid, without the chasing.
Take one-off payments and subscriptions online, issue compliant invoices and quotes, and let scheduled reminders handle the late ones. Athletis takes no commission on what you collect.
- One-off payments and recurring subscriptions
- Compliant invoices, e-invoices included, via an approved platform
- Scheduled reminders for overdue payments
- You keep 100% of what you invoice
A site that files its own leads.
Pick a template, edit it visually, publish. Every form on it creates a lead inside Athletis with a notification, so enquiries stop living in your inbox. Included from the Pro plan, with no separate builder subscription.
- Templates built to convert visitors into enquiries
- Visual editor, no code
- Forms wired directly to your pipeline
- A .athletis.app subdomain included, or your own domain
Who this is for, and who it is not.
Athletis fits if
- you coach in person, in a gym, at home or outdoors, solo or hybrid
- you carry somewhere between five and eighty clients and lose time keeping track of them
- you invoice your own clients and the chasing costs you more energy than the coaching
- you want a site that brings in enquiries without an agency retainer
- you run a studio or a small team of coaches and need one shared view
Look elsewhere if
- you mainly want a workout builder: Athletis does no programming, and will not pretend to
- nutrition tracking and macro calculation are your core requirement
- you have two or three clients: a calendar and a spreadsheet will still do the job
These gaps are deliberate. Athletis covers the business side of coaching and sits happily alongside a dedicated programming tool.
Things you can check before you sign up.
No claims here that depend on trusting us.
- 14-day trial, no cardYou only enter a payment method if you decide to carry on. Nothing to cancel if you do not.
- Flat pricing, never per clientYour subscription does not move when you sign a new client. Several products in this market bill by active client, so the gap widens as you grow.
- Website included from ProVisual editor, a .athletis.app subdomain or your own domain. No separate builder fee and no agency bill to publish it.
- No commission on your revenueYou keep everything you invoice, minus your payment provider fees. Athletis is paid by the subscription alone.
- Data in Europe, GDPR compliantEncrypted, exportable whenever you want, and the account deletes in one click.
- Built in FranceAthletis is made in Paris and supports both English and French. Support answers within one working day.
What personal trainer business software costs.
Athletis starts at €29 per month excl. VAT on the Solo plan, which covers unlimited clients, payments, invoices and reminders. Pro at €49 adds the website and lead capture. Studio at €199 runs up to ten members with roles and permissions, and Business is quoted for networks and franchises.
Annual billing gives you two months free. Plans move up or down at any time, prorated, with no commitment and no exit fee.
The questions trainers actually ask.
The objections that come up most often, answered plainly.
What is personal trainer software?
How do I choose between them?
Does Athletis build workout programs?
Does the price depend on how many clients I have?
Do I need software at all when I am starting out?
Is the website really included?
Can I import the clients I already have?
Where is my data stored?
Working out what you need.
Three guides that go deeper than a product page usefully can.
How to choose personal trainer software
The features that matter, the ones that only look like they do, and how to compare products that describe themselves identically.
Free personal trainer software: what you really get
What free plans include, where the client caps and locked features sit, and the point at which paying costs less than not paying.
Does a personal trainer need a website?
Why a social profile does not do the same job in search, and what a coaching site has to do to bring in enquiries.
Try it on your own clients.
14 days free. No credit card. No commitment.